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New guideModernizing a legacy system without stopping the business

Eryon AI Software Solutions

Fitness & Wellness

Membership, billing and check-in software for fitness businesses.

Fitness and wellness businesses live on recurring memberships. Keeping billing, attendance and renewals connected is the difference between a steady business and a leaky one.

Discuss your operation

The Industry Challenge

Billing, attendance and member records are managed in separate tools and reconciled by hand.

The operational problem

  1. 01Failed or missed payments go unnoticed.
  2. 02Expired memberships keep checking in.
  3. 03Class capacity is managed on paper or chat groups.
  4. 04Owners can't see usage trends across the facility.

The Digital Solution

A cloud platform that ties each member's plan, payments and check-ins together, with class booking, renewal follow-up and usage analytics — usable from a tablet at the front desk.

Systems Required

What the software stack usually includes.

01

Membership management

Plans, members and renewals.

02

Recurring billing

Subscriptions and payment retries.

03

Check-in and access

Real-time check-in with membership validation.

04

Member apps

Class booking, payments and progress.

Who We Build For

Fitness & Wellness segments we understand.

  • Commercial gyms

    The problem
    Front desks check memberships and payments by hand.
    What we build
    Check-in with instant membership validation and recurring billing.

  • Yoga, pilates and studios

    The problem
    Class capacity is managed in chat groups.
    What we build
    Class scheduling and online booking with capacity limits.

  • Personal training

    The problem
    Sessions and trainer commissions are tracked in notebooks.
    What we build
    Session packages, trainer schedules and commission reports.

  • Multi-location chains

    The problem
    Each branch reports separately.
    What we build
    Multi-branch management with a consolidated owner view.

  • Sports clubs and academies

    The problem
    Court bookings and memberships are separate.
    What we build
    Facility booking combined with member management.

  • Swimming and martial arts schools

    The problem
    Batches, levels and fees are managed manually.
    What we build
    Batch management with level tracking and fee reminders.

Where To Start

What we'd build first.

Start with memberships, recurring billing and check-in on one member record — that alone removes most manual reconciliation. Class booking, trainer management and a member app follow.

Typical Workflows

The work the system has to support.

  1. STEP 1Member sign-up and plan selection
  2. STEP 2Recurring billing
  3. STEP 3Check-in
  4. STEP 4Class booking
  5. STEP 5Renewal follow-up

Security & Compliance

Considerations we design for.

We build software that supports your compliance obligations. We are not a certification body; formal compliance remains with your organisation and its advisers.

  • Tokenised recurring payments
  • Member health data kept to the minimum needed
  • Role-based access for staff and trainers
  • Consent for marketing communication

Case Studies

Fitness & Wellness work.

All work

Fitness & Wellness · Web

Gym Operations Dashboard

Membership, billing and check-in platform

Challenge
Fitness centres were reconciling payments and attendance by hand in desktop-bound software.
Solution
A cloud admin panel with recurring billing through Stripe and real-time check-in sync.
Outcome
Memberships, recurring billing and check-ins in one cloud dashboard usable from a tablet on the gym floor.
Technology
  • Next.js
  • React
  • Supabase
  • PostgreSQL
  • Stripe
  • Tailwind CSS
Read the case study

Recommended Services

Where we'd usually start.

FAQs

Fitness & Wellness software questions.

What does gym management software include?

Typically member records, membership plans, recurring billing, check-in, class booking, trainer management, reminders and reports.

Can members book classes and pay online?

Yes, through a web portal or member app with UPI, cards or saved payment methods.

Can the software connect to access control or biometric devices?

Where the device provides an integration method, check-in can validate membership and open access automatically.

Can we manage several gym branches?

Yes, with branch-level data and a consolidated owner dashboard.

Do you build a branded member app?

Yes — class booking, payments, attendance history and notifications under your brand.

Let's talk about
your operation.

Tell us how your operation works today. We'll come back with questions and a view on what to build first.

Start a ProjectView Our Work